Top 10 Benefits of SharePoint Intranet in 2024
6 MIN READIn simple terms, an intranet is a private network within an organization that helps achieve smooth internal communication, sharing of information, and collaboration. As an internal communication network, intranet shall be accessible to employees of that particular organization.
On this note, SharePoint is Microsoft’s web-based platform that helps document management, collaboration, and content management. It integrates with Microsoft 365 to enhance communication and collaboration within the organization with SharePoint Intranet.
Intranet service with SharePoint helps automate workflow processes and secure information sharing. Keep reading to know more about benefits of SharePoint intranet for your workplace.
SharePoint intranet is a centralized, internet-based platform engineered for internal communication, collaboration, document, and content management within an organization. Through SharePoint application development services, one can develop seamless and secure platform for sharing to and fro information. This helps foster a collaborative work environment to enhance productivity and collaboration.
Furthermore, the benefits of SharePoint Intranet for today’s workplace are endless. It introduces features such as document libraries to a workspace. Here, users can store, organize, and share files across teams. They can also control access and permission of these documents to ensure safe transfer
Moreover, as a web-based platform, SharePoint also integrates with other platforms under Microsoft 365 umbrella. Keep reading to know more about SharePoint intranet benefits.
Benefits of Using SharePoint for Intranet
1. Offers Organized and Comprehensive Work Environment
Today, most companies require web-based or AI assistance to look into organized workflow management within teams. This majorly includes easy sharing of documents and an organized tracker of drafts and progress of the project.
Microsoft SharePoint intranet offers team sites to conveniently share information within a team or department. Every employee within this group can access this information on a real-time basis and work on it regardless of their location.
SharePoint also offers hub sites for users to organize all SharePoint sites they have access to a detailed directory.
2. An Intelligent Search Engine
Very often, finding a necessary company policy after a long time can be like finding a needle in a haystack. To address this issue, search engine is a key SharePoint feature that ensures an exceptional data tracking procedure.
Once an organization stores company policies and shares them with respective employees, they can utilize SharePoint search function to locate them anytime. To do so, it’s intelligent search engine crawls through several documents and files instantly. This includes sites, pages, libraries, lists, folders, and wikis. It does not just skim full text of each document, it also studies their metadata to present the accurate file.
3. Ease of Adaptability
SharePoint adoption for all kinds of workspace is quite easy for every organization owing to its infinite and innovative features. Organizations can customize these features as per their convenience and business needs.
Thus, these factors make SharePoint the right fit for your workspace while its adaptability helps create an efficient digital workspace.
4.Cost Efficient
Organizations with Microsoft Office 365 subscriptions can easily use SharePoint Intranet to conduct workflow seamlessly using a digital environment. This means Microsoft 365 users do not need to pay additional amounts to utilize the benefits of SharePoint intranet. This makes Microsoft’s SharePoint a cost-efficient platform to enhance productivity in workspace with complex intranet.
On this note, you can also access SharePoint Online as a part of Microsoft 365’s account. You can purchase this plan on a per-user, per-month basis.
5. Robust Document Management Features
As you know most companies today are opting for remote or hybrid work culture. Although this act offers an employee-friendly work environment, it can also act as a hurdle to boost productivity.
SharePoint can help organizations address this issue with magnificent shared storage for all documents and files. Any employee with necessary permission can access them. Furthermore, SharePoint also allows multiple team members to work on one file or document together on a real-time basis.
6. Smooth Collaboration Space
One of the popular benefits of SharePoint is that it acts as a platform for seamless collaboration. As discussed above, with the benefits of SharePoint intranet, multiple team members can work on one document at the same time. This ensures every team member involved in a particular task to stay on the same page with the work progress.
Adding to its collaboration-enhancing features, SharePoint also offers shared calendars, task lists, and discussion boards. These help foster seamless communication among team members.
7. Easy Mobile Accessibility
Another benefit of SharePoint intranet is that users can easily access it via mobile. They can download, edit, and upload documents through mobile devices anytime on the go.
Besides these, with SharePoint intranet app, users will also receive alerts every time their team members upload any document. Furthermore, we already know, SharePoint also acts as a communication platform. This feature is also available for mobile app users to ensure seamless communication between in-office, on-site, and remote employees.
8. Data Security
With SharePoint intranet benefits, users can share sensitive information with other employees in their team without fearing any form of data breach or third-party intrusion. SharePoint offers powerful security features which can be set at different levels.
Furthermore, with SharePoint intranet, managers and other users can control who shall receive visibility or edit access of respective documents. They can also schedule the period other team members shall have access to a particular file.
9. Centralized Knowledge Repository
SharePoint Online intranet also offers a large data library that acts as a centralized knowledge repository. This repository is capable of holding every document regarding organizational knowledge. Newly hired employees can easily access these documents which can work as guidelines, training materials, policies, and training materials.
10. Flexible and Customizable
One of the most noteworthy benefits of SharePoint intranet is its customizable, flexible, and scalable attributes. Companies of every employee size, ranging from 50 employees to 10,000 employees can benefit from SharePoint features. By availing the diverse list of SharePoint features, companies can boost workflow in their organization. They can achieve the same with
better internal communication, search, collaboration, content services, and much more with SharePoint application development services.
These can help companies restructure themselves with robust digital workspace strategies as per market demands. This will help companies watch their business scale as team members can easily collaborate and work with one another using SharePoint.
As a web-based platform, SharePoint is also customizable. This means that besides the basic SharePoint features, you can craft additional features to this platform. This will help the intranet platform align with your business model.
Final Words
To conclude, SharePoint intranet is a centralized and web-based platform that enhances internal communication, document management, and collaboration within an organization. It also seamlessly integrates with tools under Microsoft 365 ecosystem to boost efficient workflow.
Besides the above benefits of the SharePoint intranet, it also helps in workflow automation and improves employee engagement practices in the workplace. For further details on perks of using SharePoint Intranet, Contact us.
Frequently Asked Questions
SharePoint intranet is a cost-efficient web-based service that seamlessly integrates with Microsoft 365 tools. With this, SharePoint allows every employee of an organization to access documents easily and ensures seamless collaboration as employees can work together in one document and share them easily. These make SharePoint intranet list among the best intranet offering platforms.
SharePoint intranet offers tools for real-time document collaboration, communication, and project management. This enables teams to work together in real time regardless of their geographical location.
Yes, SharePoint intranet comes with advanced security features like user permissions, data encryptions, and tools that help protect sensitive information from any type of data breach activities.