Transforming Data Management and Security: Logic Stream’s Journey to SharePoint Online with MoreYeahs

4 MIN READ

In today’s dynamic ICT landscape, effective data management, strong security, and streamlined workflows are essential for success. Logic Stream, a leading Australian ICT provider, partnered with MoreYeahs to implement Sharepoint Document Management best practices, achieving centralized data organization, automated workflows, and enhanced security.

Discover how this transformation improved operational efficiency and empowered seamless business growth.

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Who is Logic Stream?

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Logic Stream, an Australian company, delivers enterprise-level IT services and tailored technology solutions for mid-market clients. Its services include computing solutions, IT infrastructure, and unified communications. Logic Stream also provides professional services like IT audits, software development, and project management. Built on Microsoft technologies, Logic Stream ensures reliable, curated, and innovative solutions for clients.
The Business operating in a competitive ICT space, Logic Stream faced challenges in data organization and security. They needed a solution to:
  • Streamline workflows.
  • Enhance collaboration.
  • Protect sensitive business and client data.
  • Centralized and secure data management was vital for maintaining client trust and ensuring smooth service delivery.

Challenges Faced by Logic Stream

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After a detailed analysis of Logic Stream’s existing workflows and ICT data management strategies, MoreYeahs identified the following challenges:

1. Disorganized Data:

Information was scattered across multiple locations, causing confusion and inefficiencies.

2. Security Gaps:

Lack of strict data protection measures led to vulnerabilities.

3. Manual Processes:

Time-consuming document management increases the risk of human errors.

4. Lack of Backup Systems:

The absence of reliable backups raised concerns about data loss and recovery.

What was Logic Stream’s Need of the Hour?

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For unified communication and data management, Logic Stream needed a solution addressing two critical areas:

1. Centralized Data Management & Workflow Automation:

To improve collaboration and streamline operations.

2. Security & Data Protection:

To ensure compliance and safeguard sensitive information.

The Solution:

SharePoint Online Implementation by MoreYeahs.
MoreYeahs delivered a comprehensive solution tailored to Logic Stream’s needs. This involved migrating data to SharePoint Online, implementing structured libraries, automating workflows, and enhancing security protocols.

Key Steps in the Implementation of SharePoint Libraries Best Practices

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1. Foundation Setup:

  • User and group creation.
  • Established a clear structure for users and groups based on departmental roles.
  • Ensured secure access to information by assigning permissions tailored to roles.

2. Optimized SharePoint Settings:

  • Enabled version control for documents.
  • Configured settings for ease of use and enhanced security.

3. Document Libraries with Automation:

  • Designed structured document libraries enriched with metadata.
  • Used Power Automate for automated workflows, including the creation of subfolders.

4. Enhanced Security with DLP:

  • Implemented Data Loss Prevention (DLP) measures to prevent accidental sharing.
  • Set up retention policies for legal compliance.
  • Enabled audit logs for accountability and monitoring.

5. Reliable Backup with Veeam:

  • Configured Veeam Backup to ensure data recovery during technical failures or accidental deletions.
  • Conducted regular backup tests to guarantee reliability.

6. Employee Training and Support:

  • Conducted training sessions to familiarize employees with SharePoint features.
  • Taught key users to manage permissions, automate workflows, and organize documents independently.

How MoreYeahs Overcome These Challenges?

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MoreYeahs tackled obstacles such as:

1. Data Consolidation:

Consolidating scattered, unstructured data requires meticulous planning and execution.

2. Security Integration:

Ensured robust security during system integration without creating vulnerabilities.

3. Employee Resistance:

Addressed change resistance through structured training and a smooth on boarding process.

What were the Outcomes?

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1. Centralized Data Management:

Improved collaboration with structured and centralized data storage, enabling teams to access and manage files seamlessly.

2. Enhanced Security:

DLP policies, retention schedules, and Veeam backups fortified Logic Stream’s data protection strategy.

3. Workflow Automation:

Automated workflows reduced manual errors, improved efficiency, and saved time.

4. Data Recovery Assurance:

The backup system provided peace of mind, ensuring quick recovery in case of data loss.

5. Empowered Employees:

Training sessions empowered Logic Stream employees to work efficiently and independently.

Deliverables

  • Fully configured SharePoint Online library.
  • Automated document management through Power Automate.
  • Employee training for seamless system adoption.
  • Reliable Veeam Backup system for data recovery.
  • 3-month Hyper Care Support to ensure a smooth transition and performance monitoring.

Conclusion

Logic Stream’s collaboration with MoreYeahs showcases how tailored technology solutions can drive operational efficiency and security. By migrating to SharePoint Online, they achieved centralized data management, secure workflows, and improved productivity.
Looking to enhance your organization’s data management and security? Contact MoreYeahs today and transform your business processes with innovative Microsoft solutions.

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